If you’re a business owner that is using QuickBooks to manage your accounts, then it’s very likely you’ve needed to figure out how to void a check in QuickBooks at one time or another. Whether you’ve made an error on the amount of the check or even who you’ve made the check out to, mistakes do happen.
As there are a number of different check types as well as various versions of the software, there will be slightly different procedures for voiding a check depending on the scenario. We’ve outlined some of the most common situations below, but if you’re still having trouble voiding a check, you can contact us at any time for more assistance or to schedule training.
How To Void A Check In Quickbooks Desktop
QuickBooks Desktop is used by countless businesses around the world to manage accounting, payroll, transaction history, and budgeting. One of the reasons it’s so widely used is because of how easy it is for account management.
- First, click the “Banking” tab and then click on “Use Register.”
- Next, click on the account the check was written from.
- Click on the check you want to invalidate to select it.
- Next, click “Edit” and then click “Void Check”. You should then see a prompt asking you if you want to cancel the check for the current period. Clicking yes will turn the check’s amount to zero.
- Now click “Record” to finalize the void process.
Voiding a Paper Check Within QuickBooks
If you’ve written a paper check, the check voiding process may be a bit different. Here are the steps to follow in this scenario.
- First, click on the “Banking” tab and then click the button that says “Write Checks.”
- Now, click on the account the check was written from under “Expenses”
- Now find the “Check Number” field and enter the check number from the paper check you want to void.
- Next, enter a date into the “Date” field
- Now, click “Edit” and then click “Void Check” to void the paper check.
- When prompted, select whether you want the check voided for the current period or for the date the check was written.
- Now click “Record” to void the check.
Void a Payroll Check
If the payment in question is a payroll check there will be a slightly different procedure that you will need to follow.
- First, find “Payroll Center” in the main menu if you use a third-party provider or click “Employees” if you process your own payroll through QuickBooks.
- If you use a payroll service, click the arrow next to “Related Payroll Activities” and then click “Void Paychecks.” If you don’t use a payroll service, simply click “Void Paychecks”.
- Next, enter a date range to set the pay period that the check was written in. You can then press “tab” to display the checks within that pay period.
- Now, click on the paycheck you want to void, and then click the “Void” button. After the void is complete, the check amount should change to zero and you should show as a voided check in the memo field.
- One you’ve finished, simply click “Done” to exit this screen.
How To Void A Check In Quickbooks Online
If you use QuickBooks Online in your business, the procedure will be even easier.
Void a check from the Check page
You can void a check from the Check page, which lets you review the details of the original transaction.
- Click on Accounting in the navigation menu
- Next, click Chart of Accounts at the top of the screen.
- Now click on the bank account in question and then click on View Register.
- Find the check in question, and then click on it to select it and click Edit.
- At the bottom of your screen click the button that says More and then click on Void.
- Now it will ask you to confirm that you’d like to void the check and click Yes
Void a check without opening the transaction
You can also void a check right from the Expense Transactions list without having to even open the transaction.
- Go to Expenses.
- In the Expense Transactions list, locate the check to void.
- From the Action column, select Void from the View/Edit drop-down menu.
- When prompted, select Yes to confirm you want to void the check.
Working With A QuickBooks Professional
If you’re finding that working with QuickBooks is a bit more complicated than you had originally thought, we are here to help. We work with a number of clients providing a wide range of services including bookkeeping, small business accounting, QuickBooks management, training, payroll and much more.